Staff Signatures

Instructions to Set up Signatures

In Windows Outlook 2007 and 2010:

1. Open a new message.
2. On the Message tab, in the Include group, click Signature, and then click Signatures.
3. On the E-mail Signature tab, click New.
4. Type a name for the signature, click OK.
5. In the Edit signature box, paste (Control+V) the signature you copied below.
6. Update the text with your information.
7. In the Edit signature box, select the signature text, then select Helvetica 9pt or Arial 9pt* (Helvetica LT is not the correct font)

In Mac Outlook 2011:

1. Go to the Outlook menu and select Preferences.
2. Select Signatures.
3. Click the plus icon (+) to add a new signature.
4. Double click the “Untitled” signature and rename it.
5. Copy and paste signature templates (see section below) into the Signature box.
6. In the Edit signature box, select the signature text, then select Helvetica 12pt or Arial 12pt* (Helvetica LT is *not* the correct font)

* If the signature looks too small or too large, please feel free to make minor size adjustments (0.5pt size adjustment may often be all you need).

Signature Templates

The standard email signature should be used for all general correspondence, with the exceptions of the Chancellor’s executive communications and communications relating to specific initiatives. Copy and paste the templates below to set up your signature.

Standard Signature if You Are the Original Sender

Standard Signature If You Are Replying or Forwarding

Initiatives Signature if You Are the Original Sender

To support specific initiatives like the Centennial Campaign for UCLA and the Centennial Celebration, email signatures may incorporate logos and marks of the initiatives in place of the UCLA Campus Logo. To download the graphics to insert into your signature, please visit the Centennial Campaign and Centennial Celebration Initiatives sections.